Everyone who runs an organization knows that employee morale is of utmost importance. It has a direct impact on productivity and the ultimate success of a business. We also know that the coffee maker/ coffee machine plays a central role in keeping the environment upbeat. Quality coffee breaks not only provide much-needed breathing space that help employees to recharge and diffuse stress, but it also encourages social interaction and collaboration among team members.
Studies have shown that coffee can improve concentration, alertness and cognitive function, which directly increases productivity. A well-furnished office with a reliable coffee machine shows that the company values the well-being of its employees, subsequently, it increases job satisfaction and overall workplace joy.
Now that we have established the importance of a good coffee break, let’s discuss the absolute quintessential for the same – a great coffee machine!
How do you choose the perfect coffee machine for the office? We suggest you keep the following 7 points in mind before you zoom in on the perfect commercial coffee machine:
1. Fix a Budget
Begin at the beginning, set a clear budget range. This should ideally include the purchase cost and ongoing expenses of accessories, maintenance and of course, the coffee beans. Before buying a machine outright, make a studied choice depending upon usage, finances and needs.
2. Understand Requirement
Take into consideration the number of employees and how much coffee they consume. For example, for an organization with a low-volume machine serving up to 50 cups per day may be enough. Saeco Royal OTC would be a good choice. The medium to high-volume machines, such as Dr. Coffee Mini Bar, Necta and Melitta, can handle 150 to 300 cups per day, and are preferable for larger offices. Also, ensure you have the space to accommodate the machine you choose.
3. Take your Pick
As far as coffee machine for office go, there are two main types for you to consider: automatic and semi-automatic. Automatic machines, including the ubiquitous bean-to-cup models, such as Gaggia Cardona Prestige Gaggia Accademia, Saeco Magic M1, are user-friendly and ideal busy offices with untrained staff and for coffee lovers who wish to get the perfect sip of coffee at the comfort of their homes. They handle everything from grinding beans (avoid coffee blender) to brewing and pouring coffee. Semi-automatic machines or commercial coffee machine, such as Astoria Tanya, Rocket Espresso Doppia, offer more control over the brewing process but require skilled baristas to operate, making them suitable for offices with dedicated coffee space and of course, coffee enthusiasts.
4. Concentrate on Convenience
Being efficient is crucial for an office environment. Zoom in on a coffee machine that is easy to use, quick to brew, and easy to clean. Remember that machines that can brew multiple cups simultaneously can save time during busy periods. Dr. Coffee, Necta and Melitta have additional features like programmable settings and automatic cleaning cycles to add to the convenience.
5. Support and Maintenance
Your coffee machine can keep you refreshed and energetic, but for that, it needs to be in top condition. Regular maintenance is essential to keep your coffee machine in fighting fit condition. Before investing, go through the fine print and find out if the manufacturer or supplier offers maintenance services, including regular servicing. One important question to ask is about spare parts. At Kaapi Solutions, we provide extensive maintenance packages and on-site service to ensure your machine remains operational without frequent disruptions.
6. Beauty Matters
Yes, we know beauty is in the eye of the beholder, but it wouldn’t hurt if your coffee maker / coffee machine that functions like a dream, looks like one too! A sleek, modern coffee machine like Eversys Cameo or Gaggia Accademia Glass can add to your office’s aesthetics and create a pleasant environment for your employees. Whatever your style – minimalist to elaborate, Kaapi Solutions has the perfect coffee machine out there that will suit your office style.
7. Read Reviews
Reading reviews and talking to people who have experience with different coffee machines is crucial. Reviews provide information about the performance, reliability and potential problems of different models, helping you avoid costly mistakes. Personal testimonials give you first-hand insight into user experiences and highlight practical aspects such as ease of use and maintenance that may not appear in product descriptions. This initial research will go a long way in ensuring the purchase of the perfect coffee machine for office.
Here is a quick comparison of different types of coffee machines based on output, quality, cost, and ease of use:
| Type of Coffee Machine | Output | Quality | Cost | Ease of Use |
| Drip Coffee Maker | Up to 4 cups per brew (only for black coffee) | Moderate | Affordable | Very easy to use |
| Single-Serve Pod Machine ( | 1 cup per brew | Moderate to High | Moderate to High | Extremely user-friendly |
| Espresso Machine ( | 1-2 shots per brew | High | Moderate to Very High | Moderate (Requires some skill) |
| Bean-to-Cup Machine | Variable, up to 20 cups per hour | High | High to Very High | Low to moderate (Automatic operation) |
| French Press | Up to 2 cups per brew (only black coffee) | Low to moderate | Low | Low to Moderate (Simple, but manual) |
| AeroPress | 1 cup per brew (only black coffee) | Moderate | Low | Moderate to high (Simple, but manual) |
| Pour Over | 1-2 cups per brew | High | Low to Moderate | Moderate (Manual process) |
Earl Wilson, American journalist and Author said, “science may never come up with a better office communication system than the coffee break.”
We believe he spoke the truth! It is time to go out there and choose a coffee machine for the office that meets your needs and enhances the overall work experience of your employees. Whether you opt for an automatic machine or a manual one for a premium coffee experience, the right choice will keep your team energised and productive.
